EMAIL SETUP

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WHAT TO DO TO SET UP AN EMAIL ACCOUNT

The popular email client Microsoft Outlook Express has been discontinued and is not available in any version of Windows later than Windows XP. All current users of Outlook Express should immediately look to transitioning to the full version of Outlook, which is part of the Microsoft Office suite if they wish to retain the same functionality. Outlook is far more comprehensive than Outlook Express and is actually a complete Personal Information Manager (PIM) that is probably the best available.

Here is a guide for setting up POP3 accounts in Microsoft Outlook. ISPs will supply the appropriate settings.

VERY IMPORTANT - It should go without saying that your email passwords should NEVER be given to anybody under any circumstances, unless you specifically authorise people to access your email accounts.

IMPORTANT EMAIL TIP

One of the most prevalent and annoying things that people do is that they send emails to multiple recipients and do not suppress the email addresses of those recipients. Thus, every person who receives such emails can see the email addresses of the other recipients, who may not desire to have their email addresses transmitted to other parties.

So whenever you send an email to multiple recipients, make sure that you put their email addresses in the Bcc: (Blind Carbon Copy) section and NOT in the To: or Cc: (Carbon Copy) sections. Put your own email address in the To: section or leave the To: box blank.

CREATE A NEW OUTLOOK EMAIL ACCOUNT

• Click on Tools in the menu (Outlook 2007) or File in the menu (Outlook 2010) and then click on Account Settings.
• A box called Account Settings will pop up and you will see your existing email account in the window.
• Click the New button and a window called Add New E-mail Account will open.
• Select Microsoft Exchange, POP3, IMAP, or HTTP button and click Next.
  
  

At this point, it is better to proceed manually. Tick the Manually Configure Server Settings box and everything will grey out and then click Next.

Another version of the Add New Email Account box will open. Select Internet E-mail and click Next.

• Enter the following data:
  
  
• USER INFORMATION
• Your Name - for the moment, put your name (your own name)
• E-mail Address - yourname@yourdomain.com.au (your proper email address)
  
  
• SERVER INFORMATION
• Account Type - POP3
• Incoming mail server- pop.yourdomain.com.au (your proper domain name)
• Outgoing mail server (SMTP) - Use your ISP’s SMTP setting (enquire from your ISP)
  
  
• LOGON INFORMATION
• User Name - yourname@yourdomain.com.au ((your proper email address)
• Password - Provided by you
• Remember Password - Tick
  
  
• FURTHER SETTINGS
• Click on the More Settings button
• In the General tab, change the mail account name to whatever you want to see - use a name to differentiate this account from any other accounts you have.
• Click OK to close this box.
  
  
• TESTING THE ACCOUNT
• Test this account by clicking on the Test Account Settings button.
• This will send a test email to your Outlook inbox or possibly the Junk Mail folder
• If it all works as expected, you will get a couple of ticks and be asked to close the test facility.
• Click Finish and it’s all done.